One workspace for your whole clinic
Keep consultation notes, verified doses and patient history together as cases move through your team. Request lab tests and imaging, follow hospital treatment sheets, and add boarding or grooming where needed. Record work and client payments, then review finance and staff pay with access that fits each role.
One clinic, one shared record, clear attribution
Clinical colleagues work from the same patients and history, with access following the clinic’s settings. Each consult and document shows who created it, and notes show who wrote each part. Accountants and groomers have focused views without access to clinical records.
How a clinic account works
Create your clinic
The owner creates the clinic and chooses 2 to 20 paid seats for the owner, doctors, laboratory and radiography. Receptionists, assistants, accountants and groomers share a free allowance of six people per paid seat.
Invite your team with a role
Invite doctors, receptionists, laboratory and radiography staff, assistants, accountants and groomers. Together with the owner, that makes eight roles. Each sees the tools and access appropriate to their work.
Work from one shared record
Reception registers the patient and routes a consult or a diagnostic-only visit. Vets review notes and verified doses; departments send checked results. Reception can then record work, payments and checkout as separate steps.
Share one pool of consults
Consults are pooled across the whole clinic instead of counted per person, on monthly or yearly billing. An active clinic is never blocked mid-visit.
Roles that fit how a clinic actually runs
Reception leads with intake and checkout. Doctors have the AI clinical workspace with verified dosing; laboratory and radiography staff have request and result queues. Assistants lead with cases, timelines and treatment sheets. The owner and accountant review finance and staff pay. Groomers use their own Start/Done queue. Accountants and groomers cannot open clinical records.
See plans and pricingBuilt for the whole team
Shared patients
One patient history for clinical colleagues, following your clinic’s access settings. Accountants and groomers cannot open clinical records.
Same scribe, verified doses
The scribe that writes complete SOAP notes, and every dose computed from a verified formulary by weight and species, for every vet in the clinic.
Hand work to the right colleague
Send a case to a named vet, the lab, the front desk, or a department where the first free person takes it. Open cases shows every case still moving.
A timeline on every case
Each handoff, note, treatment given and set of vitals in one list, with who and when. A mistake is crossed out, never deleted.
Who wrote what
Note history names the person behind each part of a note, and who removed what and when, so a shared record stays accountable.
A screen per role
Eight roles cover clinical work, reception, diagnostics, assistance, finance and grooming. Each opens a focused view; clinical access follows the role and clinic settings.
Requests, checked results and history
Request lab tests and imaging, check draft results, then explicitly send them. Return available results while unfinished tests stay in the department queue. Released results and trends stay in the patient’s history.
Estimates and work done
Enable the clinic’s price list, build an estimate, then record the work actually done. The estimate, work record and client payment remain separate facts.
Clinic activity at a glance
Owners see consults, new clients and patients, and documents over 7 days to a year, against the period before, and how the work split across the team.
For clinics that keep animals in
Hospitalization
List your cages, runs and rooms, then admit a patient from its case. One board shows every animal in, by area, with its day and what is due.
Treatment sheet
Schedule drugs and fluids from the case's own verified doses, plus feeding, care and monitoring. Each slot is signed off with a name and a time, and a missed one stays visible.
Boarding
Check a boarder in with feeding and medication instructions, keep a daily care log, then check out with the nights counted. No clinical case is opened and no consult credit is used.
Around the clinical work
Grooming, from queue to checkout
Enable grooming for a focused queue with Start and Done. Reception sees when the animal is ready, then records work, payment and checkout. Groomers cannot open clinical records.
Client payments, recorded clearly
With counters enabled, record cash, POS and transfers, split methods and installments. Print numbered receipts and review each cashier’s drawer. These are payment records, not card processing or bank connections.
Finance and staff pay
Owners and accountants review work, collections and margin. Work out base salary and each person’s share of their own paid-work margin, approve pay months and record staff payments by hand.
Frequently asked questions
How does clinic pricing work?
Paid seats are for the owner, doctors, laboratory and radiography. Receptionists, assistants, accountants and groomers join free, collectively up to six people per paid seat. A clinic has 2 to 20 paid seats. Monthly and yearly billing share consults across the team; yearly gives two months free per seat.
Which staff can join free?
Receptionists, assistants, accountants and groomers share one allowance of six free staff per paid seat. Reception handles intake and checkout; assistants help with cases and treatment sheets. Accountants work with finance and groomers with grooming jobs, without clinical-record access.
Can I bring my existing patients into the clinic?
Yes. When you join a clinic you can move the records you already built as a solo vet into the shared workspace in one step: clients, patients, consults, documents, recordings, and your own note templates. Nothing is re-typed.
Can everyone see the same patients?
Clinical colleagues share patients and history according to the clinic’s access settings. Each record keeps its author. The owner can narrow client access; accountants and groomers cannot open clinical records under any setting.
What are the different roles?
Eight: owner, doctor, receptionist, laboratory, radiography, assistant, accountant and groomer. The owner manages the clinic; doctors have the clinical workspace; reception handles intake and checkout; diagnostic staff work on requests and results; assistants help with cases and treatments. The accountant has finance access and the groomer a focused job queue. These last two roles cannot open clinical records.
What happens if someone leaves the clinic?
The records stay with the clinic, because they belong to the practice. The person who leaves keeps access to the work they personally created, and simply loses access to the rest of the clinic's shared data.
Can we run hospitalized patients and boarders in VetDoze?
Yes, if you keep animals in. The owner lists the clinic's cages, runs and rooms, and two boards appear. Hospitalization holds patients admitted from a case, each with its treatment sheet. Boarding holds animals staying without a case, each with a daily log, and costs no consult. A clinic that lists no places never sees either. Places are taken at check in: there is no reservation calendar.
Does VetDoze record payments?
Yes, when the owner switches counters on. Each receptionist opens their own drawer, records what a client paid in cash, card or transfer, in one go or in installments, and prints a numbered receipt. Every case shows what is still owed, and the drawer closes with a count. VetDoze records the payments your team takes; it does not process cards, connect to your POS or bank, or replace your accounting software.
Can several people share one computer?
Yes. Anyone can turn on an app lock with their own PIN in Settings. A locked browser shows only the lock screen, so a colleague cannot carry on in your open session, and it can lock itself after a few minutes without activity. Locking saves the open consult first.
Can we see patients for tests only?
Yes. Register a laboratory or imaging visit without a SOAP consultation or using a subscription consult credit. Record the referring vet’s request or route it to a vet here to order. Send checked results, keep unfinished tests in the queue, then check out when every test is sent or marked not done. Clinic service charges and recorded payments remain separate.
Which clinic tools are optional?
The owner enables the price list for estimates and work done, and counters for client payment records. Adding hospital or boarding places enables those boards; grooming has its own switch. Staff pay uses a saved pay calendar. Use the tools your clinic needs without turning on every workflow.
How does staff pay work?
Set a monthly base salary and each person’s share of the margin from their own paid work, plus adjustments. Use Jalali or Gregorian pay months in the clinic’s timezone. The owner or accountant approves ended months and manually records payments against approved months. VetDoze does not move money, produce payslips or file taxes.
Bring your whole clinic into one workspace
Start free as a solo vet, then create a clinic and invite your team when you are ready.